EMPLOYMENT

FINANCIAL COORDINATOR

Kids and Company of Linn County (Kidco Head Start/Early Head Start) provides a comprehensive preschool program in Linn and Benton counties for children from low-income families and children with special needs. Kidco Head Start is now accepting applications for the following position in the Lebanon:

  • Title / Job Code: Financial Coordinator

  • FLSA Classification: Exempt / Prof

  • Supervisor: Executive Director

  • Job Class: Administration

  • FTE: 1.0

  • Business Unit: HS/EHS

  • Hours per pay period: 80

  • WC: 8869

  • Supervises: Bookkeeper

  • Date / RPN: July 2019

Position Purpose:

Oversees financial and accounting system controls and standards and ensures timely financial and statistical reports for management and/or Board for Kids and Company of Linn County. Analyzes and interprets financial data and recommends changes to improve systems and financial performance. Assists Director in development of program and component budgets with cost controls, financial analysis, accounting practices and reports. Prepares financial statement and plans auditing schedules. Develop policy and procedure manuals for accounting department. Supervise professional and/or clerical accounting employees.

 

Essential Responsibilities:

 

Fiscal Management

  • Regularly monitor functional areas (fiscal and payroll) to ensure compliance with Federal Head Start Performance standards and local, state and federal regulations.

  • Ensure maintenance of appropriate internal controls and financial procedures.

  • Research, interpret, revise and create policies and procedures for accounting department.

  • Preparation of USDA contract and reimbursement requests.

  • Analyze revenue receipt and expenditures to ensure regulatory compliance.

  • Ensure timeliness, accuracy and usefulness of financial and management reporting for federal and state funders, the Board of Directors, Executive Director and Management Team. Ensure the preparation and communication of monthly and annual financial statements.

  • Coordinate audits and proper filing of tax returns.

  • Responsible for bank deposits.

  • Ensure legal and regulatory compliance regarding all financial functions.

  • Review and approve appropriate expenses prior to submission for payment

  • Administer agency 403(b) plan.

  • Develop and utilize forward-looking, predictive models and activity-based financial analyses to provide insight into the organization’s operations and business plans.

 

Financial Recordkeeping

  • Maintain computerized financial recordkeeping system

  • Prepare monthly variance report; present to Board of Directors and Policy Council.

  • Monitor, track and reconcile cash flow of bank and grant funds. Prepare and input adjusting journal entries as needed.

  • Prepare center budgets and provide monthly updates to centers

  • Provide oversight for payables function, ensuring requests are within budget guidelines and coded according to budget component and funding source.

  • Ensure effective, timely and accurate tracking of the following: Monthly In - Kind, Employee Training Funds, Administration 15%, and year end spending.

  • Ensure completion of local, state and federal reports

  • Ensure timely response to requests for wage verification and employee requests for information.

  • Monitor petty cash and requests for payment

Grant Proposal

  • Calculate expected expenditures based on program design. With Director, project expenditure scenarios and propose alternatives. Prepare salary scales and worksheets. Prepare budget detail and worksheets.

Supervisory

  • Provide helpful, behaviorally specific feedback to staff supervised.

  • Provide oversight of payroll staff; demonstrated knowledge of wage and hour law.

  • Share information, advice, and suggestions to help others to be more successful; provide effective coaching; delegate assignments that will help develop the abilities of assigned staff

  • Regularly meet with employees to review their development progress

  • Recognize and reinforce developmental efforts and improvements for assigned staff

  • Facilitate resolution of conflicts between staff.

Collaborative

  • In all areas and responsibilities, work collaboratively with peers, component Coordinators and Specialists to achieve program goals in a manner reflective of the mission of Head Start and Kids and Company

  • Develop, maintain and strengthen internal and external partnerships

Additional Job Responsibilities

  • Complete all areas of responsibility in full compliance with program code of conduct and confidentiality policies.

  • Be a contributory team member in a positive/productive manner.

  • Demonstrate commitment to mission, values and policies in the performance of daily duties

  • Additional duties as requested by supervisor.

Minimum Requirements:

  • CPA or Bachelor’s degree (Master’s preferred) in accounting, business, fiscal management or related field.

  • A minimum of three years of experience fiscal management at the professional executive level in a non-profit organization.

  • Experience in a senior financial management role partnering with executive staff and Board.

  • Demonstrated in depth knowledge and understanding of the OMB Uniform Guidance: Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards.

  • Significant experience with nonprofit accounting, including specialized fund and grant accounting, compliance and reporting.

  • Demonstrated leadership ability, team management and interpersonal skills.

  • Working knowledge of federal and state regulations governing grant administration. Working knowledge of legal and regulatory obligations, including familiarity with wage and hour laws.

  • Experience in staff supervision

  • Ability and desire to work cooperatively with others on a team; as a team leader, the ability to demonstrate interest, skill, and success in getting groups to learn to work together

  • Ability to delegate responsibility and to work with others and coach them to develop their capabilities

  • Advanced professional level written and verbal skills

Required Competencies

  • Demonstrated leadership abilities to ensure the accounting department delivers proactive services, and serves as a role model for transparency, quality, ethics and innovation.

  • Adaptive and responsive to organizational changes; ability to view the accounting department within the broader scope of the organization.

  • Ability to strategically evaluate situations and utilize available relevant data to inform decisions aligned with the mission and values of the organization.

  • Ability to communicate effectively in written and oral communications with staff, families, children and the public.

  • Ability to delegate responsibility and to work with others and coach them to develop their capabilities

  • Sensitivity to individual and group needs of adults and children in target areas.

  • Excellent analytical and abstract reasoning skills.

Other Requirements

  • Enrollment in the Child Care Division Central Background Registry.

  • Valid Oregon driver’s license and acceptable driving record meeting criteria for program insurance and driving program vehicles.

  • Completion of agency Employee Health Appraisal including tb screening

Necessary Physical/Mental Abilities

  • Frequent use of computer; ability to maintain focus of attention for extended periods of time.

  • Ability to demonstrate support for innovation and organizational changes needed to improve the organization's effectiveness; initiating, sponsoring, and implementing organizational change; helping others to successfully manage organizational change

  • Ability to enhance others' commitment to their work

  • Ability to identify the information needed to clarify a situation, seek that information from appropriate sources, and use skillful questioning to draw out information

  • Ability to effectively prioritize multiple demands on an ongoing basis.

  • Ability to develop, sponsor, or support the introduction of new and improved method, products, procedures, or technologies

  • Ability to focus on the desired result of one's own or one's unit's work, setting challenging goals, focusing effort on the goals, and meeting or exceeding them

  • Strong organizational and time management skills, ability to meet tight deadlines.

  • Ability to function effectively under pressure and maintain self-control in the face of hostility or provocation

  • Openness to new ways of doing things; willingness to modify one's preferred way of doing things

  • Ability to work independently with little or no supervision.

  • Occasional lifting up to 50 lbs, stooping, bending, standing and reaching.

  • Ability to make frequent significant decisions in supporting parents/families.

To apply please visit www.kidcoheadstart.org for application materials.


Please note: a program application is required.

Questions: Human Resource Department 541-451-1581 x115 or larnold@kidcoheadstart.org

 

USDA and this institution are equal employment opportunity employers

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